Convert PDF to Word Easily with Rizonesoft Scholar
Converting PDFs to Word documents is a common need – whether you want to edit a PDF’s text, reuse its content, or update an old document. However, achieving a PDF to DOCX conversion without losing formatting can be challenging if you don’t have the right tool. In this guide, we introduce Rizonesoft Scholar, a powerful yet free PDF conversion software that makes it simple to transform PDF to Word format while preserving the original layout and design. You’ll learn how to convert PDF to Word step by step and discover what sets Scholar apart from other solutions like Adobe Acrobat or Smallpdf. By the end, you’ll be able to quickly get an editable Word document from your PDF so you can edit PDF in Word without hassle.
Why Choose Rizonesoft Scholar for PDF to Word Conversion?
Rizonesoft Scholar is a dedicated PDF viewer and converter designed for high-quality conversions. Here’s why it stands out as the go-to choice to convert PDF to Word:
- Free and Offline: Scholar is completely free to download and use. Unlike many online tools, it runs on your computer (Windows PC), so you don’t need an internet connection to convert files. This means your documents remain private on your device, and you can convert large or sensitive PDFs without uploading them anywhere.
- High Fidelity Conversion: Scholar uses advanced algorithms to recreate your PDF in Word format as if it were originally created in Word. It preserves the exact layout, fonts, images, columns, tables, and graphics from the PDF in the resulting Word document. The result is a converted file with perfect formatting – often indistinguishable from the original PDF.
- Easy to Use: With a clean, intuitive interface, Scholar makes the conversion process straightforward, even for beginners. You can perform a basic PDF to Word conversion in one click or access more detailed settings if you have specific needs.
- Versatile PDF Conversion Software: Beyond converting PDF to Word (DOCX), Scholar can also export PDFs to other formats like Excel spreadsheets, images (PNG/JPEG), HTML, XML, or plain text. This versatility makes it a one-stop solution for various document conversion tasks.
- Part of an Office Suite: Scholar is part of the Rizonesoft Office Suite, a collection of productivity tools. It integrates well with other tools in the suite, but it also works perfectly as a standalone PDF converter if all you need is to convert to Word from PDF quickly.
How to Convert PDF to Word Using Rizonesoft Scholar (Step by Step)
Follow these simple steps to convert a PDF into a Word document using Rizonesoft Scholar:
1. Download and Install Scholar
First, download Rizonesoft Scholar from the official Rizonesoft website and install it on your computer. The software is lightweight and installs quickly. Once installed, launch Scholar on your PC.
2. Open the PDF File
In Scholar’s interface, click the “Open” button (or go to File > Open in the menu) and select the PDF file you want to convert. The PDF will open within the program for you to view.
3. Choose the Conversion Option
For a quick conversion, simply click the “Export to Docx” button on the toolbar. This one-click option will instantly start converting the open PDF into a Word document (.docx format) with default settings. If you prefer more control over the conversion, click the “Export Options” button next to it instead. (This will open a dialog where you can adjust settings before exporting.)
4. Adjust Settings (Optional)
If you open the Export Options dialog, you’ll see various settings for PDF to Word conversion. Here, you can customize how the conversion is done – for example, whether to preserve embedded fonts and images, how to treat tables, or which render mode to use (we’ll explain these options in the next section). Adjust any settings as needed, then proceed to export.
5. Export to Word
In the Export Options dialog (if using it), select “Word (Docx)” as the target format and click the “Export to Docx” button. If you used the one-click method, Scholar will have already begun the conversion process. Choose a destination folder and file name for your new Word document if prompted. Scholar will then convert the PDF to Word and save the output file.
6. Open and Edit in Word
Locate the saved .docx file and open it in Microsoft Word (or any compatible word processor). You should see your PDF content perfectly converted into an editable Word document. All the text, images, and formatting from the original PDF will be intact. You can now edit the document in Word as needed, make changes, or save it as a new file.
Note: The conversion speed depends on the size and complexity of your PDF. Most standard documents convert in just a few seconds. Thanks to Scholar’s accuracy, you shouldn’t need to spend much time fixing formatting issues after conversion – the document will be nearly ready to use immediately.
Add a copyright notice to the converted document
The Add copyright notice to converted document, allows you to insert a copyright notice into the resulting Word (Docx) document during the conversion process from PDF. By toggling this checkbox on, a copyright notice will be appended to your document, providing a layer of copyright protection. When toggled off, no copyright notice will be added. It’s important to note that this option does not affect conversions to XML and Excel formats.
Advanced Options for Precise PDF to DOCX Conversion
One of the advantages of Rizonesoft Scholar is the ability to fine-tune the conversion settings for tricky PDF layouts. While the default one-click conversion works great for most cases, power users might appreciate these advanced options to get exactly the output they want. Here are some notable PDF to Word conversion settings available in Scholar and what they do:
- Preserve Embedded Fonts: Ensures that any fonts embedded in the PDF are carried over into the Word document. This helps maintain the exact look of the text. If this option is turned off, Scholar will substitute the fonts with the closest match available on your system, which could slightly alter the appearance.
- Preserve Images and Graphics: If enabled, all images and vector graphics from the PDF will be included in the converted Word file in their original positions. Turning these off will omit images/graphics in the output, which might be useful if you only need the text or want a smaller file.
- Add Copyright Notice: This option lets you automatically insert a copyright footer or note into the converted document. It’s off by default, but you can enable it if you need to mark the document with a copyright message during conversion.
- Render Mode (Flowing, Continuous, Exact): Controls how the PDF content is laid out in Word. Flowing mode creates a Word document that is easy to edit (no text boxes; text flows naturally in paragraphs) – ideal if you plan to update or rewrite content. Exact mode places text in Word to exactly mirror the PDF’s layout (using text boxes to fix text positions), which is great for preserving design but can be harder to edit. Continuous mode is a middle ground, preserving the layout with grouped text boxes but allowing some continuous text flow. Choose the mode that best fits whether your priority is easy editing or exact layout matching.
- Detect Tables: When enabled, Scholar will recognize table structures in the PDF (even if the original PDF treats them as just lines and text) and convert them into actual tables in Word. This means you get editable rows and columns in the Word document instead of just an image of a table. If you turn this off, any tables in the PDF will remain as they appear – useful if the formatting gets complicated and you prefer to adjust it manually later.
- Keep Character Scale and Spacing: This helps preserve the spacing and scale of text from the PDF. PDFs often use specific character spacing or scaling to position text precisely. Enabling this option means the converted Word text will try to match the original spacing, so the line breaks and page layout remain consistent. If disabled, the text will use normal Word spacing, which might slightly change the layout but could be preferable if you want a more standard Word document look.
- Show Invisible Text: Some PDFs (especially scanned documents that have been OCR-processed) contain an invisible text layer over images. If you want to extract text from such PDFs without the background image, enable “Show Invisible Text” and disable image preserving. Scholar will then output the hidden text from the PDF and ignore the scanned image. This is useful for getting selectable, editable text out of a scanned PDF that otherwise would just be an image in Word.
These advanced options give you granular control over the PDF to Word conversion process. In most situations, you won’t need to change them – the default settings are optimized for accurate results. But if you have a complex PDF with unusual formatting, these settings can help ensure the Word output meets your expectations. Rizonesoft Scholar is one of the few PDF conversion software tools that offers this level of customization in a free product.
Rizonesoft Scholar vs. Adobe Acrobat vs. Smallpdf
When it comes to converting PDFs to Word, you might wonder how Scholar compares to other popular solutions. Here’s a quick comparison highlighting Scholar’s advantages over Adobe Acrobat and Smallpdf:
- Rizonesoft Scholar (Free Desktop Software): Cost: Free to use, with all features included. Usage: Offline desktop application for Windows; your files remain local and private. Conversion Quality: Excellent fidelity – preserves formatting, images, and layout very accurately. Also offers advanced settings to tailor the output, which is rare for free tools. Ease of Use: User-friendly interface with one-click conversion or optional custom settings.
- Adobe Acrobat (Paid Desktop Software): Cost: Requires a paid subscription (or one-time purchase of Acrobat Pro) to use the full version for conversions. Usage: Offline desktop application (Windows/Mac); a comprehensive PDF editor suite. Conversion Quality: Top-notch – Adobe’s built-in PDF to Word converter is very good at preserving formatting. However, Acrobat doesn’t offer manual settings for conversion; it handles everything automatically. Ease of Use: Converting is straightforward via the “Export PDF” feature, but the software itself is heavyweight and can be expensive if you only need occasional conversions.
- Smallpdf (Online Service): Cost: Freemium – limited free conversions each day; requires a paid plan for unlimited use. Usage: Web-based tool (works on any OS with a browser); requires internet and file upload, which might not be ideal for sensitive documents. Conversion Quality: Good for simple documents – maintains basic formatting well. Complex PDFs may not convert perfectly, and there are no settings to tweak output. Ease of Use: Very easy – just upload your PDF and download the Word file. It’s convenient but lacks fine control and has limitations on file size/quantity for free users.
In summary, Rizonesoft Scholar combines the best of both worlds. It delivers conversion quality on par with Adobe Acrobat without the cost, and it provides the simplicity of Smallpdf without the limitations or privacy concerns. For personal or professional use, Scholar offers an efficient way to convert PDF to Word documents anytime. You get unlimited, high-quality conversions in an easy package – all at no cost.
Conclusion: Transform PDFs into Word Documents with Ease
Converting PDFs to Word has never been easier. With Rizonesoft Scholar, you have a free PDF to Word converter at your fingertips that combines ease of use, flexibility, and high-quality output. Whether you need to update a contract, extract text from a report, or repurpose content from a PDF, Scholar enables you to get a ready-to-edit Word document in moments.
By following the steps above, you can convert PDF files to Word documents quickly and accurately. The ability to preserve original formatting means you spend less time fixing the output and more time editing and using your content. Plus, with its advanced options and robust conversion engine, Scholar handles even challenging PDFs that might stump other tools.
Give Rizonesoft Scholar a try the next time you need to convert a PDF to Word. You’ll save time, avoid frustration, and see why this free tool is a go-to solution for people around the world. Download Scholar today and enjoy effortless PDF to Word conversions with results you can trust.
